Accounting Specialist

Job Purpose

Supervising revenue accounting, invoice payments, payroll processing, fixed assets accounting, and general ledger in line with approved policies and procedures.

Key Roles and Responsibilities

• Ensure work is performed based on approved policies, processes, procedures and instructions.
• Identify opportunities for continuous improvement of systems, processes and practices considering leading practices, cost reduction and productivity improvement.
• Escalate problems to ensure case/issue is closed efficiently and in a timely manner.
• Verify revenues documentation to always maintain accuracy.
• Develop schedules and systems to enable timely and informative accumulations, adjustments and reporting of financial data related to revenues.
• Monitor revenue accounting activities and reports in central and regions to assess revenue collection and ensure bad debts are handled appropriately.
• Supervise the process of reconciliation between collection channels and IT systems to ensure payments are processed smoothly and in a timely manner.
• Consolidate reports on revenue collections and participate in monthly, quarterly and yearly accounting cycles and financial statements.
• Estimate and forecast on a monthly basis the total amount of receivables that needs to be collected and ensure monitoring and follow-up accordingly.
• Review original invoices and requests for payment to ensure proper match with internal purchase orders, receipts or certificate of completion.
• Review and monitor supplier accounts and follow-up on payments ensuring alignment to contract payment terms and conditions.

Key Roles and Responsibilities 2

• Prepare necessary requests for bank transfers and other payment documents and process payments in smooth and efficient manner.
• Ensure petty cash reconciliation for records alignment and compliance purposes and replenish petty cash funds as per related approved budget.
• Coordinate with related parties to increase cash operations efficiency.
• Check accuracy of accounting entries for payroll by reviewing employee data periodically and ensure salaries, benefits and pensions payments are generated on-time.
• Supervise fixed assets accounting activities as per approved policies and procedures.
• Establish a standardized coding for assets and keep abreast of best practices.
• Implement assets reporting framework in line with applicable laws and regulations.
• Ensure that depreciation is charged on all assets in compliance with approved standards and regulations.
• Perform financial review of assets disposal and provide requisite feedback on disposal decision.
• Investigate and assess differences in inventory counting and develop recommendations to concerned stakeholders to take necessary measures.
• Develop monthly, quarterly and annual accounting statements and reports with supporting schedules (i.e. reconciliation reports.)

Key Roles and Responsibilities 3

• Maintain General Ledger system setup and administer IT systems security rules and cross validation rules.
• Analyze and evaluate, on continuous basis, the recording of all financial transactions, journal entries and postings to ledgers for accuracy, completeness and compliance with established accounting policies and procedures.
• Ensure conformity of sub-systems balance with the General Ledger balance.
• Prepare detailed instructions for monthly, quarterly and year-end closing for all departments and the monitor closing process.
• Provide input for the development of reports regarding operations, activities and achievements for reporting and decision-making.

Education Requirements

Experience Requirements

Key Communications

Internal Stakeholders

• All departments
• Payroll and Benefits Administrator

External Stakeholders

• Suppliers
• Banks

Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required for the position. Accordingly, there is no way this Job Description states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties.